Exhibitors
Exhibition of Books and Other Educational Materials
A limited number (5-6) of literacy and youth literature publishers will be accepted to exhibit at the 17th European Conference on Reading. Space will be designated for tabletop exhibits only (exhibit booths of any size will not be permitted). Tables will be assigned on a first come, first serve basis. Please note that the organizers reserve the right to turn down the application of any potential exhibitor. The exhibit area will be located in the Forum ("Grands Amphi"), where the registrations and the poster sessions will also take place. Table assignments will be determined closer to the conference.
Set-up / Dismantle Times
Set-up Time:
- Saturday & Sunday, July 30 & 31, 2011 - 10:00 a.m. - 4:00 p.m.
Dismantle Time:
- Wednesday, August 3, 2011 - 3:00 p.m. - 5:00 p.m.
(Note that all exhibit materials must be completely dismantled by 5:00 p.m. on Wednesday, August 3, 2011)
Exhibit Hours:
- Sunday, July 31, 2011 - 4:00 a.m. to 7:00 p.m.
- Monday, August 1, 2011 - 8:30 a.m. to 5:00 p.m.
- Tuesday, August 2, 2011 - 8:30 a.m. to 5:00 p.m.
- Wednesday, August 3, 2011 – 8 :30 to 3 :00 p.m.
Please note that hours are subject to change.
Exhibitor Fees and Entitlements
The cost for tabletop exhibits follows: € 150 per table
The exhibitor fee includes the following:
- One six foot (1.82 meters) table;
- one chair;
- Minimal security during non-exhibit hours (please note that security officers will be perusing the entire conference facility and will not be dedicated solely to the exhibit area);
- Publishing company listing in conference materials, on the conference Web site;
- One conference program book;
- Coffee breaks, opening reception (note that access to the lunches is not included);
- Name badge for one exhibit person.
Exhibitors will be responsible for additional costs, including but not limited to the conference registration fee for exhibit staff or company representatives wishing to have access to the plenary or parallel sessions, as well as the opening and closing ceremonies and the lunches. Please note that a conference registration form and payment information will need to be completed separately for any representatives choosing to register for the conference.
Deadline for Submission of Exhibit Applications
Exhibit applications must be submitted no later than on April 30, 2011. Use the exhibitor form downloadable here.
Exhibit Acceptation
Upon submission via the form, we will accept or decline of your exhibit application within 3 business days at the e-mail address you provide. If you do not receive an e-mail acknowledgement within 3 business days after submission of your exhibit application, please send an e-mail to the conference organizers by utilizing the following addresses: This e-mail address is being protected from spambots. You need JavaScript enabled to view it ; This e-mail address is being protected from spambots. You need JavaScript enabled to view it
Payment Information
Full payment is required immediately at the time of acceptance. You will receive a Paypal request. Partial / installment payments cannot be accepted. Your acceptance will not be confirmed until your payment has been received.
Cancellation / Refund Policy
Cancellations can be made at any time; however, refunds will only be allowed for requests received or postmarked by April 30, 2011. Refunds will be equivalent to 70% of the fee paid. There will be no refund for requests received or postmarked after April 30, 2011.
Notice of cancellations and refund requests must be submitted in writing. Please send an e-mail to the conference organizers utilizing this e-mail address: This e-mail address is being protected from spambots. You need JavaScript enabled to view it . Please allow 3 business days for a response.
